Procurement/Purchasing Officer

Reporting To: Finance Manager

Dotted Line Reporting: Group Chief Executive Officer

JOB PURPOSE

To manage procurement across our client’s diversified operations (mining, fuels, trading, and security services) by ensuring efficient sourcing, cost optimization, compliance, and uninterrupted supply of critical goods and services. The role will support operational continuity, cost control, and strategic supplier partnerships across all business units.

KEY RESPONSIBILITIES

Strategic Procurement and Category Management

• Develop procurement strategies tailored to key business units (mining consumables, fuel supply, trading stock, and security equipment)
• Manage category sourcing including mining inputs (explosives, spares, PPE), fuel products, trading goods, and security-related equipment
• Support long-term sourcing strategies for high-value and critical items

Sourcing and Supplier Management

• Identify and prequalify suppliers across mining, fuel distribution, trading, and security sectors
• Establish and maintain a robust supplier database with vetted and compliant vendors
• Negotiate contracts, pricing, and supply agreements to ensure competitiveness and reliability
• Manage supplier performance, including delivery timelines, quality, and compliance

Fuel and Mining Supply Chain Coordination

• Oversee procurement of fuel (diesel, petrol, lubricants) ensuring reliable supply and pricing optimization
• Coordinate procurement of mining inputs (equipment, spare parts, consumables) to minimize operational downtime
• Ensure compliance with industry-specific standards and regulations (safety, environmental, handling of hazardous materials)

Inventory and Logistics Management

• Work closely with operations and stores to manage stock levels for critical items
• Ensure availability of fast-moving and strategic inventory across all business units
• Coordinate logistics, deliveries, and distribution across sites and projects

Cost Control and Budget Alignment

• Ensure procurement activities are aligned to approved budgets and cost targets
• Identify cost-saving opportunities through strategic sourcing and supplier negotiations
• Monitor price fluctuations in fuel, mining inputs, and imported goods

Compliance, Risk and Governance

• Ensure full compliance with procurement policies, regulatory requirements, and industry standards
• Maintain complete and auditable procurement documentation
• Mitigate procurement risks including supplier failure, price volatility, and fraud
• Ensure ethical procurement practices and transparency

Reporting and Stakeholder Engagement

• Prepare procurement reports including cost savings, supplier performance, and procurement efficiency
• Collaborate with Finance, Operations, and Project teams across all business units
• Provide strategic procurement insights to the Finance Manager and Group CEO
• Support decision-making on high-value and strategic procurements

Systems and Continuous Improvement

• Utilize ERP systems for procurement tracking, reporting, and controls
• Improve procurement processes and implement best practices
• Drive digitization and automation within procurement workflows

KEY PERFORMANCE INDICATORS (KPIs)

• Cost savings achieved on procurement spend (%)
• Supplier performance (quality, delivery, reliability)
• Procurement turnaround time
• Stock availability vs stock-out incidents
• Compliance with procurement policies and audit findings
• Fuel procurement efficiency and cost control
• Reduction in procurement-related operational disruptions

PERSON SPECIFICATION

Qualifications

• Bachelor’s Degree in Procurement, Supply Chain Management, Logistics, Business Administration, or related field
• CIPS qualification or equivalent is highly preferred

Experience

• Minimum of 4–6 years’ procurement experience
• Experience in mining, fuel/energy, trading, or security sectors is essential
• Demonstrated experience in sourcing technical equipment, fuel products, or operational consumables
• Experience managing supplier contracts and negotiations

Technical Skills

• Strong understanding of supply chain dynamics in mining and fuel sectors
• Knowledge of procurement regulations and compliance requirements
• Experience with ERP systems (SAP, Sage, or similar)
• Strong financial acumen (cost analysis, budgeting, pricing)
• Advanced Excel and reporting capability

Competencies

• Strong negotiation and commercial acumen
• Analytical and strategic thinking ability
• High attention to detail and accuracy
• Strong planning and organizational skills
• Ability to manage multiple procurement categories simultaneously
• Excellent stakeholder engagement and communication skills

Behavioral Attributes

• High integrity and ethical standards
• Results-driven with strong accountability
• Proactive and solution-oriented
• Ability to work in high-pressure, operational environments
• Adaptable across multiple industries and business units

OTHER REQUIREMENTS

• Willingness to travel to operational sites (mines, depots, projects)
• Valid driver’s license
• Ability to work extended hours when required