Website phcc_global Premier Human Capital Corporation
The right people
Job Purpose
The Executive Assistant provides high-level administrative and operational support to the CEO, Managing Director and senior management of our client in Zambia. The role ensures smooth coordination of executive activities, communication management, and administrative efficiency across the company’s diverse operations.
Key Responsibilities
Executive Support
- Manage the CEO and MD’s calendars, meetings, and travel arrangements.
- Prepare meeting agendas and executive briefing materials.
- Coordinate internal and external communications.
Office Coordination
- Manage executive correspondence and documentation.
- Coordinate board meetings and executive meetings.
- Maintain confidential records and files.
Stakeholder Engagement
- Act as liaison between executives, clients, government officials, and partners.
- Facilitate communication with mining regulators, fuel suppliers, and business partners.
Project Support
- Assist with preparation of investment proposals and presentations.
- Track progress of strategic projects across company divisions.
Administrative Management
- Coordinate executive logistics and office operations.
- Manage procurement of office supplies and services.
Reporting
- Prepare executive reports and presentations.
- Maintain records of key business activities.
Key Performance Indicators (KPIs)
Administrative Efficiency
- Maintain 100% schedule accuracy
Communication Management
- Respond to executive correspondence within 24 hours
Meeting Coordination
- Ensure all meetings are prepared at least 24 hours in advance
Document Management
- Maintain zero loss of executive documents
Operational Support
- Support completion of executive projects within agreed timelines.
Qualifications
- Bachelor’s Degree in Business Administration, Management, or related field
Experience
- Minimum 5 years experience supporting senior executives
- Experience in corporate environments or multi-sector companies preferred
Key Competencies
- High level of discretion and confidentiality
- Excellent organizational skills
- Strong communication skills
- Professional writing and presentation abilities
- Multitasking and time management
- Advanced Microsoft Office skills